78th BP Fellowship Event Pre-Registration Information

We are thrilled to hear there is a great deal of interest in the 78th BP Fellowship Event, to be held in Stockholm, Sweden, 7–10 May 2026 and have worked hard to consider how to best manage the registration to enable the greatest participation of our network of dedicated BP Fellows for the available places. 

We ask that you read through the following information well in advance of registration. We strongly suggest you also familiarise yourself with the details of the Full Event Programme or Young BP Fellows Programme, plus additional (optional) programme activities, as outlined in the Event Information Pack, so that you know which options you would like to select once registration opens.

When will registration open?

Registration will open in three phases, as follows:

• Regal Circle Members, Board & Committee Members: Tuesday 25 November, 12:00 CET
• Honours Programme Members: Tuesday 2 December, 12:00 CET
• BP Fellows & Young BP Fellows: Tuesday 9 December, 12:00 CET

As noted, each registration phase will open at 12:00 Central European Time (CET).

We are expecting high interest during each phase. As such, and to ensure that no one group absorbs all the places, there is an allocation of places for each registration phase as well as a limit to the number of accompanying guests — please read on!

How long will we have to register?

We have been led to expect a swift uptake of available places and would urge all interested BP Fellows to register as soon as the registration system opens. We have also scheduled the registration go-lives to allow us to manage any technical challenges that may arise between phases. Should additional spaces remain at the close dates, we will extend the registration access.  

As a guide only, therefore, these are the estimated registration opening times, if the registration moves as swiftly as expected:

Regal Circle Members, Board & Committee Members: 25–30 November
Honours Programme Members: 2–7 December
BP Fellows & Young BP Fellows: 9–14 December

Who will receive the registration information?

The official registration email containing the link to the registration system will be sent one day before registration opens to the primary household contact for couples and families, including those where more than one person is a BP Fellow.

As for previous events, we will send this registration email and personalised registration link to the primary household contact to ensure our system can correctly identify and link registrations, avoiding duplicates.

We will send this a day ahead of registration opening to enable households to prepare and check that their primary household contact has received the link.

When registration goes live, as per the schedule indicated above, primary household contacts will be able to register themselves and up to two other accompanying persons. (There are additional details on accompanying persons below).

Please do not share the email containing the registration link, as it is a personalised link!

Young BP Fellows (over 18): Please refer to the specific information for Young BP Fellows (over 18 years old) below, and note that you will each receive your invitation to the Young BP Fellows Programme directly.

Who is my primary household contact?

This is typically the first person in your household who became a BP Fellow. They are the person usually receiving the invitations to BP Fellowship Events.

If you would like to check who this person is in your household, please contact us: [email protected] or +41 22 705 10 90

How many accompanying persons can I register?

Each BP Fellow primary household contact can register themselves plus up to two accompanying persons directly, subject to availability, on the Full Event Programme.

Important: You will need the following information for your accompanying persons to register them when registration goes live: Salutation, first name, last name, a unique email address (this cannot be the household contact’s email!), mobile number, registration country, name as it should appear on the name badge, and any dietary requirements.

We have significantly reduced the information requested to facilitate your registration process, and you may need to return at a later date to complete the additional fields.

As always, you will need to pay for any accompanying persons at the time of registration.

Young BP Fellows (over 18): Given the limited spaces and extremely high interest in this event, Young BP Fellows will unfortunately not be able to register any accompanying persons. In households where there is more than one Young BP Fellow over 18, they will each receive their invitation directly.

Will there be a waiting list?

Yes. We will maintain a waiting list for primary household contacts who are unable to secure any places during registration, in case any become available later, including due to cancellations.

Our registration system will automatically direct the primary household contact to this option if there are no available places. The primary household contact will be able to add themselves and up to two accompanying persons to the waiting list.

Kindly understand, however, that we cannot increase the overall capacity of the event, and that joining the waiting list does not guarantee a place at a later date.

Young BP Fellows (over 18) who do not manage to secure a place on the Young BP Fellows Programme, should email [email protected] immediately to be added to a separate waiting list, in case of cancellations.

What options will I have when selecting programmes?

During this registration period, it will only be possible to register for the Full Event Programme or the Young BP Fellows Programme (for Young BP Fellows aged 18–35 at the time of the event), plus some additional programme activities, such as Pre-Event Tours.

Please read through the specific details in the Event Information Pack.

What is the Young BP Fellow Programme?

This is a special programme for up to 25 Young BP Fellows (aged 18 to 35 at the time of the event) to participate at a subsidised rate of 6,000 SEK.
Young BP Fellows joining this programme will take part in the main event activities, with some special additions, as outlined in the Event Information Pack.

The programme fee covers the activities in addition to shared accommodation from Thursday, 7 May, to Sunday, 10 May 2026, all meals from Thursday evening, 7 May, to Sunday breakfast, 10 May and local transport during the event.

Please note:

• Places will be allocated on a first-come, first-served basis when registration opens for the Young BP Fellows Programme.
• Every Young BP Fellow (aged 18–35 at the time of the event) will receive their own individual invitation email and registration link.
• Due to high interest, Young BP Fellows will not be able to register an accompanying person.

Young BP Fellows (aged 18–35 at the time of the event) who are also Honours Programme Members or (full) BP Fellows will have the option to aim for a place on the Full Event Programme, or for one of the 25 places available on the Young BP Fellows Programme, when registration goes live.

Young BP Fellows who successfully sign up for the 25 limited spaces on the Young BP Fellows Programme are expected to participate fully in every activity offered. 

How does registration take place on the system?

The Head of Household will receive an event invitation with the official registration link via email one day before registration opens. This invitation containing the link must not be shared as it is personalised!

Once registration goes live at the schedule announced above, the head of household should:

• Click on the link to open the registration page in our Cvent Registration System.
• Start the registration process. Carefully enter your personal details and click on “Next” to advance.
• Your registration item (“Full Event Programme”) will already be selected. On this same page, you should confirm the activities you will attend. Some are automatically included in your registration. Please select your preferred tour option and any additional programme activities you would like to attend (e.g. Pre-Tours) then click on “Next”.
• You will see a summary of your registration. Please review this carefully. If you only wish to register yourself, then advance to payment. Or, if you wish to add an accompanying person, you should now do this from the bottom of this summary page, by clicking on “Add an accompanying person”. Please repeat the registration process, which has been significantly shortened for accompanying persons. If you wish to add a second accompanying person, do this once you reach the summary page again. Then advance to payment.
• Check the summary and totals, and pay by credit card. You will then receive a credit card confirmation via Stripe in addition to an email confirmation of your registration.

Young BP Fellows complete a similar process. There are no optional activities in the Young BP Fellows Programme; however, a Young BP Fellow (over 18) could choose to sign up for a Pre-Event Tour on 7 May (at an additional cost). Click on “Next” then review the registration summary and advance to payment. 

Young BP Fellows who are also (full) BP Fellows will have the option to register for both the subsidised Young BP Fellows Programme (spaces allowing) or the Full Event Programme (full cost, also spaces allowing.) These persons will need to select their preferred programme option once they have completed their personal details. 

Important: Email addresses in our registration system

Each participant must have their own unique email address. This is required to enable email notifications and later access to our Event App. It is not possible to register multiple people using the same email address!
 

What are the registration fees?

The registration fees are set in Swedish Kronor (SEK), as follows:

• Full Event Programme: 22,000 SEK
• Young BP Fellow Programme: 6,000 SEK

The fee is fixed and will not increase after a set period. 

What is the cancellation policy?

If you cancel your participation up to and including 15 January 2026, we will refund 50% of the fees (full programme and any additional programme activities selected). We will no longer provide a refund for cancellations on or after 16 January 2026. 

Can I update my registration information later?

Registered participants will be able to modify personal information in the system via the "Modify my registration" link from the registration confirmation email, for example, emergency contact information, and fields that are not compulsory at the time of registration, such as departure/arrival times and where you’ll be staying in Stockholm.

Please note that there are several compulsory fields in the registration system that we will ask you to complete in the first phase of registration, which are necessary for our organisation.

Where and when can I locate accommodation information?

The advance version of the Event Information Pack does not contain accommodation information — this will only be available once registration goes live. Our Swedish volunteer organising team has happily agreed a range of accommodation options at three central hotels, in addition to the Youth Hostel for Young BP Fellows. Direct booking links and full information will be available via the online registration system. 
 

Important: If you can't locate your registration email and link

As noted, we will send the registration emails out one day in advance to enable the primary household contact to check they have received this. If you don't believe you have received the email, please check your spam or junk email folder. If you still cannot locate the email, please don't hesitate to contact us. 

For additional assistance:

Please contact us via email ([email protected]) or via telephone +41 22 705 10 90 during office hours: 08:30–17:00 CET.